Effective date: July 13, 2026
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Who we are
This notice applies to Physical Therapy Kansas City (PTKC), 7227 W. 95th St., Overland Park, KS 66212. It explains how we may use and share your protected health information and your rights regarding that information. We are required by law to protect your health information, to give you this notice, and to follow the terms of the notice currently in effect.
How we may use and share your health information
For treatment. We use your health information to provide and coordinate your physical therapy care. For example, we may share information with your physician, surgeon, or another provider involved in your care.
For payment. We may use and share your health information to bill and receive payment for your care. For example, we may share information with your insurance plan to confirm coverage, obtain authorization, or submit a claim.
For health care operations. We may use your health information to run our practice and to support quality, training, and administrative work.
Appointment reminders and communications. We may contact you about appointments, scheduling, and your care using the phone number or contact method you provide.
Others involved in your care. When you agree, or when you are not present and we reasonably believe it is in your best interest, we may share relevant information with a family member, friend, or other person you involve in your care.
As required or permitted by law. We may use or share your health information when required by law or for public health and safety activities, health oversight, legal proceedings, law enforcement in limited situations, workers compensation, and to prevent a serious threat to health or safety.
Uses and disclosures that require your written authorization. Any use of your health information for marketing, any sale of your health information, and most other uses not described in this notice will be made only with your written authorization. You may revoke that authorization in writing at any time, and we will stop, except to the extent we have already acted on it.
Your rights regarding your health information
Right to access. You have the right to inspect and get a copy of your health information, usually within 30 days of your request. We may charge a reasonable, cost based fee.
Right to amend. If you believe information we have is incorrect or incomplete, you may ask us to amend it. We may deny the request in certain cases and will explain why in writing.
Right to an accounting of disclosures. You have the right to ask for a list of certain disclosures we made of your health information.
Right to request restrictions. You may ask us to limit how we use or share your health information. We are not required to agree, except that we will agree to a request not to share information with your health plan for a service you paid for in full out of pocket.
Right to request confidential communications. You may ask us to contact you in a specific way or at a specific location. We will accommodate reasonable requests.
Right to a paper copy. You have the right to a paper copy of this notice at any time, even if you agreed to receive it electronically.
Right to be notified of a breach. You have the right to be notified if a breach occurs that may have compromised the privacy of your health information.
Our duties
We are required to maintain the privacy of your health information, to provide you this notice of our legal duties and privacy practices, to notify you following a breach of unsecured health information, and to follow the terms of the notice currently in effect. We reserve the right to change this notice and to make the new notice apply to health information we already have as well as information we receive in the future. If we make a material change, we will post the updated notice on our website and make it available at the clinic.
How to exercise your rights or ask questions
To exercise any of these rights, or if you have questions about this notice, contact our Privacy Officer:
Physical Therapy Kansas City (PTKC), Attn: Privacy Officer
7227 W. 95th St., Overland Park, KS 66212
Phone: 913-346-7774
You may also use the contact form on this website to ask us to reach you. Please do not include health details in the general contact form.
How to file a complaint
If you believe your privacy rights have been violated, you may file a complaint with us using the contact information above. You may also file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights, 200 Independence Avenue SW, Washington, D.C. 20201, by calling 1-877-696-6775, or by visiting www.hhs.gov/ocr/privacy/hipaa/complaints. We will not retaliate against you for filing a complaint.